Office Manager/Executive Assistant.
- the low-down -
The Guild is a new hospitality concept that empowers travelers to experience their destination as a local, while enjoying the soft sheets and fancy amenities they've come to expect from a boutique hotel. Think of us as one-part eclectic home, one-part boutique hotel, and one-part local friend who takes you to the secret spots and hidden gems.
Since our March 2016 launch, we've been off to a blistering start. We’re adding new cities and locations all the time, and our team is doubling in size every 3-6 months.
All this excitement takes a ton of planning and coordination behind the scenes to pull off, and we’re looking to add a veritable “Wizard behind the curtain” to help us. This will be a crucial role in helping manage and foster growth, and offers the chance to work alongside a whole cadre of fun people that love what they do.
- your role -
The Office Manager most often serves as the face of the company as you will be interfacing with dozens of external partners, guests, investors and The Guild leadership team on a weekly basis.You will play a vital role in supporting our executive team, performing a wide range of complex and confidential duties.
You will interact with the co-founders on a daily basis and be exposed to many of the company’s biggest strategic decisions. To do this role properly you should be a strong problem solver, extremely detail oriented and an amazing communicator. Assuming you perform exceptionally well at your role you will have an opportunity to transition into role in a functional area such as sales, marketing, social media, people operations, guest experience, etc.
Host and interact with dozens of external partners, guests and investors arriving to meet with the Founders and other Senior Management.
Serve as a liaison with internal staff at all levels.
Draft and edit correspondence, communications and other documents on behalf of Founders and executive team.
Provide assistance and support to senior management on various projects including weekly company-wide meetings, calendar planning and staff communication.
Prep for meetings, including preparing agendas, briefing materials, and presentations as needed to support the Founders.
Coordinate logistics and prepare meeting materials for Board of Directors and Committee Meetings.
Book travel and lodging for executive team.
Ensure our fridge, pantry, and office supplies are always stocked.
Source local vendors for a variety of office services.
QUALITIES & PERSONALITY TRAITS PREFERRED
In your high school yearbook you were “the most likely to succeed James Corden as the host of Carpool Karaoke”
You have AirTable, Trello, and Todoist in your Favorites.
You live to organize chaos.
You subscribe to the KonMari method.
You are always the most friendly and diligent person in the room.
You are a creative problem solver.
You can hold conversations with anyone internally or externally.
You think 2 steps ahead and know when to give others a heads up.
Startup experience, ideally at one where you managed multiple calendars, booked travel and other related responsibilities.
Your GIF and meme game is strong to very strong.
Generous insurance coverage (health, dental, vision)
Meaningful equity upside.
Latest and greatest hardware required to perform your role
Gratuitous helpings of breakfast tacos and viral videos at the Thursday morning all-hands meeting
- your team -
We're a group of people who take our work seriously, but never ourselves. We celebrate weirdness, work our asses off, and enjoy the journey. We all wear multiple hats and are working on at least 5 projects at a time. Life is never boring here. We're risk takers. We care about each other and lend helping hands all day, every day. We say no to politics and drama!